En:official approval

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Why Official Approval?

You need official approval primarily if you want to use our en:Cellar (autumn and cellar book). Only then will it be recognized by the wine control authorities. In some cases, official approval is also required by the relevant authority for maintaining the Inventory / bottle book in Winestro.Cloud. This is especially true if you have previously worked in an officially approved version of your old program. Since there is no universal regulation for maintaining the bottle book, please check with your relevant authority to see if official approval is required in your case.

Transition to Official Approval

Through System - Account - Approval you can independently initiate the process for transitioning to the officially approved version. You can start the switch to the officially approved version at any time. Afterwards, we will send you a notification of the approval by mail, which you must submit to your relevant authority.

Your responsible authority will inform you of the official approval date after their authorization. However, the program change takes effect immediately after initiation. We are happy to advise you on the transition; simply contact us via a help ticket in the program.

Changes Due to Approval

With the approval, several changes in program behavior occur:

- Documents (invoices / cancellations / credits) will be automatically closed after 3 days and can no longer be edited afterwards.
- Manual inventory changes can no longer be completely deleted, but only crossed out.
- It is not possible to backdate a product sale earlier than the date the product was entered into the system.
- Inventory changes and invoices will be checked for plausibility.
- All booking-relevant incidents will be recorded chronologically with the time of entry in a journal.
- Every change in the cellar book, material book, and autumn book will be stored in a traceable manner.

You should be aware of the following points. There are several changes that you need to implement. By making the transition, you acknowledge that...

- the approval will change your current program in accordance with Regulation (EC) No. 436/09, as well as the Wine Monitoring Regulation.
- this cannot be reversed.
- you must report the switch to the approved version to your responsible supervisory authority.
- you need to conduct an inventory in order to switch to the approved version.
- the cellar, material, and autumn books created in the unapproved program will all be deleted.
- after the transition, you will no longer be able to revert to any program backup from before the transition.
- you should not initiate the transition process if any items in the system have a negative stock level. (Please read more on this topic under "Frequently Asked Questions and Answers.")