En:Cash sale

Disclaimer: This is not legal advice and we cannot make any statements about the work of the wine control and the tax office. There are several ways to display cash sales in our software. You decide which way is best for you. You need to find out which way the wine control, your tax advisor or the tax office would like you to use.

You can process cash sales using a classic order with the cash payment method, for example, or even better is the solution using our TSE-certified cash register. Cash movements, such as deposits for change or withdrawals for refuelling, can only be documented in the cash book, for which you need the TSE-certified cash module.

Cash sales via classic order

In principle, you can also process sales made in cash via a classic order without a TSE-certified cash register module by selecting "Cash" as the payment method in the order screen under Settings - Payment details. It is recommended that you also specify automatic receipt of payment for this payment method in the system settings. As far as we know, however, this method is not favoured by the control authorities because no 3rd/independent authority has certified the cash movements.

Cash sales via TSE-certified cash register

The best way for cash sales and other cash movements is our TSE-certified cash register. Before using this module, have it activated by our team so that the certification is activated by Fiskaly. Otherwise, it will be written in bold above each receipt that it is invalid. As soon as everything is set up, you can now write orders via the cash register and select the cash payment method here. The cash book then writes itself automatically. You can also enter all manual movements in the cash book, such as deposits for change or withdrawals for refuelling. This means you are 100% on the safe side. Further information can be found under Checkout

Cash sales at parties

You can also use our cash register system for larger parties. Simply book the sales to a standard bar sales customer. You may also be able to dispense with a cash register system altogether if there are an unreasonably large number of customers at your stand. However, it is better to consult your tax advisor about this.

Cash sale on wine tour

If you have activated our cash register, you can also take it with you on your wine tour, so to speak. This allows you to make cash sales directly at the door. You can also make a withdrawal from the cash register for change before the tour, then process all sales during the tour and put the money back in at the end of the tour with a note on the sales made, preferably with an invoice number.

If you have written a classic order with the payment method ‘On account’, for example, but your customer suddenly wants to pay cash on site, you must at least make a note of this in the incoming payment check: To do this, go to the dollar symbol (incoming payment control) and switch to payment method ‘cash’ here. If you use the cash register with cash book, please tick the ‘Cash deposit’ box here, then the amount will also be entered in the cash book. However, it is even better if you update the payment method in the order to cash via the drop-down menu at the bottom left and then also update the invoice.

In order for cash payments to automatically end up in the cash book, they must also be processed via the cash register. Cash payments outside the cash register must always be transferred to the cash book via the above-mentioned tick.

Frequently asked questions

Change cash purchase to e.g. EC card (or other payment method) and vice versa:

  As the incoming payment control (actual payment) is not the same as the payment method 
  of the invoice/order, the order and invoice must be adjusted.
  Adjust the payment method in the order and then update the invoice. It is
  important to make the effort here because our statistics are based on the payment method in the
  drop-down menu of the order and NOT that of the incoming payment control.
  So if the field in the order is not maintained, your statistics will not be correct. 

List of payment methods used:

  Under Statistics/Lists you can select ‘Daily turnover by payment type’. Under 
  the settings after the output, the period can be determined. 

Difference between prepayment/cash and cash:

  Prepayment/cash - payment not directly at the time of purchase, e.g. first paid and then order created.

  Cash - payment directly at the time of purchase.